Switch On Day: Difference between revisions
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Switch on day officially opens at 10am with market stalls and the final lights switch on at 5:30pm. | Switch on day officially opens at 10am with market stalls and the final lights switch on at 5:30pm. | ||
The actual road closure starts earlier ( | The actual road closure starts earlier (06:00) and goes until 7pm since the road closure needs to be in place while the many market stalls pack up and leave. | ||
For the volunteers, the morning starts at 6am or earlier and goes on until after 7pm because any remaining litter needs to be cleared up before leaving. | For the volunteers, the morning starts at 6am or earlier and goes on until after 7pm because any remaining litter needs to be cleared up before leaving. | ||
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! Time !! Event | ! Time !! Event | ||
|- | |- | ||
| 06:00 || Road closure takes effect | | 06:00 || Road closure order takes effect | ||
|- | |- | ||
| 06:00-07:00 || Arrival of fairground | | 06:00-07:00 || Arrival of fairground | ||
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|- | |- | ||
| 17:30 || Lights switched on | | 17:30 || Lights switched on | ||
|- | |||
| 19:00 || Road closure order ends | |||
|} | |} | ||
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|+ Things that need to be purchased in advance of Switch On Day | |+ Things that need to be purchased in advance of Switch On Day | ||
|- | |- | ||
! Item !! Description | ! Item !! Typical Cost !! Description | ||
|- | |- | ||
| Fencing || Need to include delivery on the Saturday morning | | Fencing || £200 || Need to include delivery on the Saturday morning | ||
|- | |- | ||
| Event Insurance || Insurance cover for the day | | Event Insurance || ~£1,100 || Insurance cover for the day | ||
|- | |- | ||
| Ambulance and two staff || Medical and fire cover given the size of the event. | | Ambulance and two staff || ~£800 || Medical and fire cover given the size of the event. | ||
|} | |} | ||
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|+ Things that need to be purchased in advance of Switch On Day | |+ Things that need to be purchased in advance of Switch On Day | ||
|- | |- | ||
! Item !! Obtain From !! Description | ! Item !! Obtain From !! Typical cost !! Description | ||
|- | |- | ||
| Premises license || Swale Borough Council || Required for entertainment events | | Premises license || Swale Borough Council || ~£500 || Required for entertainment events | ||
|- | |- | ||
| Public liability insurance ("Event insurance") || Private insurance company || The document for this is also required to get one of the Swale Borough Council permissions. | | Public liability insurance ("Event insurance") || Private insurance company || ~£1,100 || The document for this is also required to get one of the Swale Borough Council permissions. | ||
|- | |- | ||
| Public performance licence (PPL/PRS) || [https://pplprs.co.uk/themusiclicence/sectors/charity/ PPLPRS] || Needed for playing live music | | Public performance licence (PPL/PRS) || [https://pplprs.co.uk/themusiclicence/sectors/charity/ PPLPRS] || (TBD) || Needed for playing live music. We request the Charity and Community Discount to keep the costs lower. | ||
|} | |} | ||
Revision as of 10:27, 29 September 2024
Switch on day officially opens at 10am with market stalls and the final lights switch on at 5:30pm.
The actual road closure starts earlier (06:00) and goes until 7pm since the road closure needs to be in place while the many market stalls pack up and leave.
For the volunteers, the morning starts at 6am or earlier and goes on until after 7pm because any remaining litter needs to be cleared up before leaving.
Pre-meeting
There is a pre-meeting of all volunteers and the marshals on the evening of the Thurday before the Saturday switch on.
Switch On Day Timeline
This is the rough timeline for events:
| Time | Event |
|---|---|
| 06:00 | Road closure order takes effect |
| 06:00-07:00 | Arrival of fairground |
| 07:00-09:00 | Arrival of stallholders, stage, ambulance etc. All vehicles that do not form part of a stall must be removed before 10:00. |
| 10:00 | Start of event |
| 17:30 | Lights switched on |
| 19:00 | Road closure order ends |
Things that need to be arranged in advance
| Item | Typical Cost | Description |
|---|---|---|
| Fencing | £200 | Need to include delivery on the Saturday morning |
| Event Insurance | ~£1,100 | Insurance cover for the day |
| Ambulance and two staff | ~£800 | Medical and fire cover given the size of the event. |
Permissions Required
| Item | Obtain From | Typical cost | Description |
|---|---|---|---|
| Premises license | Swale Borough Council | ~£500 | Required for entertainment events |
| Public liability insurance ("Event insurance") | Private insurance company | ~£1,100 | The document for this is also required to get one of the Swale Borough Council permissions. |
| Public performance licence (PPL/PRS) | PPLPRS | (TBD) | Needed for playing live music. We request the Charity and Community Discount to keep the costs lower. |