Sleigh Rounds - Revision history

Gareth at 18:16, 24 October 2025

2025-10-24T18:16:52Z

@@ Line 70: / Line 70: @@
 | Street collection license || Swale Borough Council || ? || Required for when our volunteers carry collection pots for donations.
 |}
 ===Sleigh Round Volunteer Code of Conduct===

Gareth at 18:36, 26 September 2025

2025-09-26T18:36:58Z

← Older revision		Revision as of 14:36, 26 September 2025
Line 70:		Line 70:
	\| Street collection license \|\| Swale Borough Council \|\| ? \|\| Required for when our volunteers carry collection pots for donations.		\| Street collection license \|\| Swale Borough Council \|\| ? \|\| Required for when our volunteers carry collection pots for donations.
	\|}		\|}

			===Sleigh Round Volunteer Code of Conduct===

			Example:

			<blockquote>
			'''Sittingbourne Christmas Lights and Sleigh Rounds'''

			'''Sleigh Round Volunteer Code of Conduct'''

			''Thank you for volunteering! This guide helps keep everyone safe whilst we spread Christmas joy throughout Sittingbourne.''

			'''Safety First!''' 🎄

			Your Personal Safety

			* '''Most important:''' If anyone challenges you for your collection bucket, hand it over immediately - your safety is far more important than any money
			* Follow instructions from lead volunteers
			* Watch out for anyone acting suspiciously (following the sleigh on foot, by car or bike) and alert the Lead Volunteer when it's safe to do so
			* Always wear your hi-vis and be careful when near roads

			Your Position

			* You'll be given a designated spot around the sleigh - please stay there unless there's an emergency
			* This helps keep everyone safe and ensures we cover all areas properly

			Looking After Others
			* Keep an eye out for other volunteers and the public
			* Children and adults get excited and may not watch where they're going!
			* Always guide people to the pavement side of the sleigh

			'''Whilst You're Volunteering''' 🎅

			Phones & Photos
			* Keep your phone away so you can chat with families
			* Only Lead Volunteers or designated people will use phones for our Facebook updates
			* Don't photograph the public (especially children) without asking permission first

			Smoking & Vaping
			* Not whilst you're visible to the public please
			* If you're driving the towing vehicle, keep it minimal even when out of sight

			Being Brilliant with the Public
			* Be friendly, polite and welcoming to everyone
			* If you don't know an answer, direct them to the Lead Volunteer or our Facebook page
			* No swearing or offensive language please
			* Don't let anyone climb on the sleigh
			* Avoid touching people, especially children - even if they're excited and run towards you. If someone's in immediate danger (like about to step into traffic), use your best judgement
			* If people want photos with you, keep your hands visible and away from them

			Sleigh Rules
			* Only Santa, Lead Volunteers, or people they specifically ask can get on the sleigh

			Other Bits
			* Don't do anything that might give us a bad reputation
			* There are no toilets on rounds (some Saturday rounds are quite long!). Please don’t relieve yourself in public places while on sleigh rounds.If you need to leave early, that's absolutely fine
			* Most importantly - have fun and stay safe!

			'''What You're Achieving''' 🌟

			You're creating magical Christmas memories for local families and helping raise funds for our community. Every smile you help create makes a difference!

			'''Need Help?'''

			Questions or concerns? Speak to a Lead Volunteer or contact the Chair.

			'''Volunteer Agreement'''

			I've read this code of conduct and agree to follow it.

			Volunteer Name: ________________________________

			Signature: ___________________________________

			Date: _______________________________________

			'''Contact Details'''

			Chair: (Insert name)

			Email: (Insert email)

			Urgent: Text/WhatsApp (Insert number)
			</blockquote>

Gareth at 07:14, 20 September 2025

2025-09-20T07:14:06Z

← Older revision		Revision as of 03:14, 20 September 2025
Line 56:		Line 56:
	* Covering up the sleigh with a tarpaulin to protect from rain.		* Covering up the sleigh with a tarpaulin to protect from rain.
	* Noting or doing any repairs needed.		* Noting or doing any repairs needed.

			===Permissions Required===

			{\| class="wikitable"
			\|+ Permissions Required
			\|-
			! Item !! Obtain From !! Typical cost !! Description
			\|-
			\| Public performance licence (PPL/PRS) \|\| [https://pplprs.co.uk/themusiclicence/sectors/charity/ PPLPRS] \|\| (TBD) \|\| (Note: This is separate from the PPL needed for Switch On Day.)

			Needed for playing live music. We request the Charity and Community Discount to keep the costs lower.
			\|-
			\| Street collection license \|\| Swale Borough Council \|\| ? \|\| Required for when our volunteers carry collection pots for donations.
			\|}

WikiSysop: 7 revisions imported

2025-09-09T07:57:51Z

7 revisions imported

← Older revision	Revision as of 03:57, 9 September 2025
(No difference)

Gareth at 09:03, 25 December 2024

2024-12-25T09:03:10Z

@@ Line 8: / Line 8: @@
 We also only announce rounds on the same day as the round and not before.
 ===Equipment===
@@ Line 24: / Line 26: @@
 * Credit-card reader for those people who want to donate but don't have cash on them.

Gareth: /* Equipment */

2024-12-16T10:36:48Z

Equipment

← Older revision		Revision as of 06:36, 16 December 2024
Line 11:		Line 11:
	===Equipment===		===Equipment===

	* The [[Santa ~~sleigh~~]], built from a converted trailer.		* The [[Santa Sleigh]], built from a converted trailer.

	* Hand-held bell(s). Used alongside the music to remind residents that we are in the street.		* Hand-held bell(s). Used alongside the music to remind residents that we are in the street.

Gareth at 15:47, 14 December 2024

2024-12-14T15:47:56Z

← Older revision		Revision as of 11:47, 14 December 2024
Line 3:		Line 3:
	We typically start the sleigh rounds one week after Switch On Day in order to give time for volunteers to recover from that.		We typically start the sleigh rounds one week after Switch On Day in order to give time for volunteers to recover from that.

	We publicise ~~our~~ sleigh ~~rounds~~ on our social media account but we do not announce the exact routes, only the general area. We do not announce the starting point because we do not want large crowds to assemble because small children tend to run out in the road and in front of the sleigh. Also we do not want to disappoint children who arrive expecting to see Santa in the sleigh but instead see the sleigh being set up and Santa possibly arriving in a car first.		A sleigh round typically runs from 6pm to about 8:30pm in weekends and earlier on Saturdays.

			We publicise each sleigh round on our social media account but we do not announce the exact routes, only the general area. We do not announce the starting point because we do not want large crowds to assemble because small children tend to run out in the road and in front of the sleigh. Also we do not want to disappoint children who arrive expecting to see Santa in the sleigh but instead see the sleigh being set up and Santa possibly arriving in a car first.

	We also only announce rounds on the same day as the round and not before.		We also only announce rounds on the same day as the round and not before.
Line 9:		Line 11:
	===Equipment===		===Equipment===

	* The Santa sleigh, built from a converted trailer.		* The [[Santa sleigh]], built from a converted trailer.

	* Hand-held bell(s). Used alongside the music to remind residents that we are in the street.		* Hand-held bell(s). Used alongside the music to remind residents that we are in the street.

Gareth at 14:50, 14 December 2024

2024-12-14T14:50:45Z

← Older revision		Revision as of 10:50, 14 December 2024
Line 8:		Line 8:

	===Equipment===		===Equipment===

			* The Santa sleigh, built from a converted trailer.

			* Hand-held bell(s). Used alongside the music to remind residents that we are in the street.

	* Collection buckets. Ours are red with a white lid with a slot for the coins. Most sleigh rounds need between 3 and 6 buckets depending on the number of volunteers.		* Collection buckets. Ours are red with a white lid with a slot for the coins. Most sleigh rounds need between 3 and 6 buckets depending on the number of volunteers.

	* Name badges with lanyards. ~~The~~ collection licence number ~~should be printed on~~ the ~~badges~~. The text ~~will look something like~~:		* Reflective jackets - ours are red with silver reflective strips, and specifically include the word "VOLUNTEER" because we want it to be clear that we are not paid and are not working for the local council.

			* Name badges with lanyards. Also printed on the badges should be the collection licence number as issued by the local council. The relevant text on our badges at the time of writing is: "House to house permit 24/501258/HTHCOL issued by Swale Borough Council in accordance with House to House Collections Act 1939. Pass valid only on 18.11.2024 – 23.12.2024"

	* ~~Reflective jackets~~ - ~~ours are red with silver reflective strips~~, ~~and specifically include the word "VOLUNTEER" because~~ we want it to ~~be clear that we are not paid and are not working for the local council~~.		* Towing socket adapter (13-pin to 7-pin). Our sleigh has a 7-pin plug for its lights, which fits most cars. However, some newer cars only have a 13-pin socket so we occasionally need an adapter.

			* Credit-card reader for those people who want to donate but don't have cash on them.

Gareth at 14:12, 14 December 2024

2024-12-14T14:12:14Z

← Older revision		Revision as of 10:12, 14 December 2024
Line 6:		Line 6:

	We also only announce rounds on the same day as the round and not before.		We also only announce rounds on the same day as the round and not before.

			===Equipment===

			* Collection buckets. Ours are red with a white lid with a slot for the coins. Most sleigh rounds need between 3 and 6 buckets depending on the number of volunteers.

			* Name badges with lanyards. The collection licence number should be printed on the badges. The text will look something like:

			* Reflective jackets - ours are red with silver reflective strips, and specifically include the word "VOLUNTEER" because we want it to be clear that we are not paid and are not working for the local council.

Gareth at 09:08, 6 October 2024

2024-10-06T09:08:33Z

← Older revision		Revision as of 05:08, 6 October 2024
Line 2:		Line 2:

	We typically start the sleigh rounds one week after Switch On Day in order to give time for volunteers to recover from that.		We typically start the sleigh rounds one week after Switch On Day in order to give time for volunteers to recover from that.

			We publicise our sleigh rounds on our social media account but we do not announce the exact routes, only the general area. We do not announce the starting point because we do not want large crowds to assemble because small children tend to run out in the road and in front of the sleigh. Also we do not want to disappoint children who arrive expecting to see Santa in the sleigh but instead see the sleigh being set up and Santa possibly arriving in a car first.

			We also only announce rounds on the same day as the round and not before.